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Fail Fast is the AI-native platform to run any operation in your company — ERP, CRM and everything else — with agents that execute tasks end to end.

Fail Fast data brain with AI agents operating around it
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Modules

Complete ERP Suite

Everything you need to run your business — ready from day one. And when your operations grow or change, extend it with AI to match how you actually work.

Financial Management

Accounting

AI Agents
  • Automatic multi-currency journal entries from AP, AR and Treasury — no manual input
  • Flexible chart of accounts up to 30 digits, multi-book IFRS/Tax and 20-level cost centers
  • AI agent generates tax certificates (Withholding, ICA, VAT) and flags imbalances instantly

Treasury

  • Payment orders, multiple wire transfers and bank-integrated electronic payments
  • Cash receipts, bank deposits and bank notes with automatic accounting entries
  • AI agent prioritizes payments by due date, executes transfers and alerts on critical balances

Accounts Payable

AI Agents
  • Accrual from POs, contracts or direct entry with automatic VAT, withholding and ICA
  • Vendor advances with auto-netting, debit/credit notes and vendor statement
  • AI agent accrues vendor invoices, detects duplicates and schedules payment by due date

Operations & Procurement

Purchasing

  • POs with Incoterms, cost centers, payment terms and configurable approval states
  • Partial or full deliveries: validates received vs. ordered quantities in real time
  • AI agent detects reorder points and generates purchase orders automatically

Inventory

  • Receipts from POs, inter-warehouse transfers and returns with automatic accounting
  • Product kardex, min stock and reorder point with stockout alerts
  • AI agent forecasts demand, alerts stockouts and suggests optimal reorder quantities

Fixed Assets

  • Full asset lifecycle tracking: additions, disposals, transfers and reassignments
  • Automatic depreciation calculation and preventive maintenance scheduling
  • AI agent alerts on upcoming maintenance and auto-generates service work orders

Workflows

  • Visual drag-and-drop editor: approval flows, tasks and notifications — no code needed
  • Custom fields per process (text, date, lists) and multi-assignee task ownership
  • AI agent executes workflow steps, escalates on deadlines and closes tasks automatically

AI Assistant

  • Natural language queries across accounting, collections, inventory and every module
  • Voice and text support — available throughout the platform inside the ERP
  • Doesn't just answer: executes actions on your real CRM and ERP data

Core / Settings

  • Multi-company, multi-branch, cost centers up to 20 levels and business units
  • Configurable documents with monthly, annual or perpetual sequences per module
  • AI agent detects configuration issues and period locks before month-end close

Document Management

  • Upload and classify documents: PDFs, Word, Excel, images and photos per process
  • Approval flows with version history, audit trail and role-based permissions
  • AI agent auto-classifies documents and alerts on pending approvals

Sales & Customer Relations

Accounts Receivable

  • Electronic invoicing (credit/cash) with discounts, withholdings and payment terms
  • Price lists by product, currency and validity — with maximum discount control
  • AI agent issues electronic invoices automatically and alerts on upcoming due dates

Collections

AI Agents
  • Aging analysis, days overdue and financial cost per customer in real time
  • Advances, debit/credit notes and early-payment conditional discounts
  • AI agent sends payment reminders via WhatsApp and negotiates payment agreements

Sales (CRM)

AI Agents
  • Leads with AI scoring and sentiment analysis — prioritizes real closing opportunities
  • Visual pipeline: Prospecting → Proposal → Negotiation → Closed with live Expected Value
  • AI agent qualifies leads, books demos and runs automated multi-channel follow-up

Marketing

  • Multi-channel campaigns with CRM-based audience segmentation
  • Direct Sales integration: turns campaign leads into opportunities automatically
  • AI agent personalizes messages, optimizes segments and reports ROI by channel

Use one module or all. Fully integrated backoffice.

Industry verticals

One ERP + CRM core, verticals for every sector.

On top of the Fail Fast backoffice — the same one used by healthcare, services, manufacturing clients and more — specialized industry verticals are layered in. Here we highlight Transport.

Select a vertical to see its detail

Featured vertical · Transport

For transport, beyond the ERP, a full TMS.

The Transport Management module is an online solution that integrates all agents and processes in the cargo logistics chain, in compliance with Resolution 0377 of the Ministry of Transport. From backoffice to dispatch, in a single platform.

Costs under control

Organized view of fixed and variable costs, advances and contingencies per trip.

Full traceability

Document control for the entire fleet: SOAT, mandatory technical inspection, vehicle records and expiry alerts.

Connected to RNDC

Automatic reporting to the Ministry, with bulk contingency upload when RNDC is down.

How it's organized

Four management areas, one seamless flow

Operations Management

The master base of the transport operation.

  • Fleet types with Mintransporte codes
  • Routes, segments and negotiated lanes
  • Fixed and variable costs per trip
  • Document upload and lookup

Transaction Management

Day-to-day dispatch, document by document.

  • Service orders and loading orders
  • Checklists and manifests with advances
  • Shipments, trip departure, incidents and fines
  • Delivery receipts, pre-settlements and settlements

Process Management

Administrative and financial close of operations.

  • Client billing with and without contract
  • Expense legalization and trip settlement
  • Own and third-party fleet, life records
  • Contract generation per client and route

Reports Management

Full visibility to decide with data.

  • Manifest, advance and shipment tracking
  • UIAF report (incl. flat file)
  • Vehicle life records and loading times
  • Missing syncs to the Ministry
Transaction flow

From service to delivery receipt — no loose paperwork

Each document is generated from the previous one. Stone TMS prints formats adapted to each client's design.

01

Service Order

Composed of segments. Multiple formats.

02

Loading Order

With pre-dispatch checklist.

03

Manifest

Legal document for Mintransporte. Includes advances.

04

Shipment

Generated from the loading order. Trip departure.

05

Receipt & Settlement

Registered per Ministry timelines and freight settlement.

Mintransporte compliance

Legal manifest, Resolution 0377 and formats adapted to each client.

RNDC integration

Automatic reporting and bulk contingency upload when the Ministry is down.

Own and third-party fleet

Life records, SOAT, mandatory technical inspection and document expiry.

Costs, advances and fines

Freight by origin/destination weight, tolls and fines for shortages or late receipts.

From ERP to TMS, one platform. Backoffice and transport, perfectly integrated.

AI at the core

The system thinks, decides and acts

AI isn't a module you turn on — agents connected to your data run real work across every operation, from the inside.

AI Agents

Agents that have your company's context.

AI agents connected to your data that do real work — not suggestions, outcomes. Some already running inside Fail Fast:

Bank reconciliation

Matches transactions and statements automatically.

Invoice posting

Reads and books invoices with no manual entry.

Sales

Quotes, follows up and moves the pipeline.

Customer service

Answers and resolves over your live data.

Identity validation

Verifies people and documents instantly.

Workflows

Orchestrate entire processes, with agents inside.

Design visual flows that connect your data, integrations and AI agents into automatic steps. When a process needs judgment, the agent decides; when it needs an action, it executes it.

Visual drag-and-drop editor
Agent nodes with their own judgment
Native integrations (Truora, WhatsApp and more)
app.failfast.ai · Workflows
Trigger · Nueva factura
Agente IA · Decide ruta
Aprobar
Escalar
app.failfast.ai
Fail Fast AI assistant answering a natural-language query
Natural-language queries

Your company becomes queryable.

Ask your data in plain language. Fail Fast writes the SQL for you, queries live and answers. You no longer need to be technical to get answers.

Before
You asked IT for the report and waited days.
Now
You ask yourself and answer in seconds.
Adaptability

Mold the system to any operation

Create the tables and fields your business needs — by typing “/” or with one click. No developers, no waiting months.

New blocks and tables
app.failfast.ai
New blocks and tables

Type “/” on any page and insert tables, pages, reports or operations. Your structure grows with your business.

Custom fields
app.failfast.ai
Custom fields

Add the fields each table needs: checkbox, email, person, document, select, number and more.

app.failfast.ai · Agent Tasks
Fail Fast Agent Tasks screen importing data during onboarding
Assisted onboarding

Gets you live with consulting agents.

Agents migrate your data and configure your modules while you watch progress live. Live in weeks, not months.

Automatic data import and migration
Consulting agents configure modules and workflows
Live progress: successes, errors and status
Integrations

Workflow

Create workflows to automate your business processes with any tool.

Official Meta WhatsApp Cloud API integration

Your ERP speaks WhatsApp Business

Fail Fast connects directly to the official WhatsApp Business Cloud API so your company can send and receive messages from its operations — purchase orders, vendor notifications, collections, and customer alerts — without leaving the ERP.

  • Send purchase orders and receive vendor confirmations
  • Automate supplier and partner notifications
  • Run collections and payment reminders at scale

Ready to replace your current ERP?

Start in minutes with a native AI ERP+CRM. No 18-month implementations, no per-user licensing.

Trusted by teams embracing AI
CineColombia logo
Litecar logo
Es Vital logo
Sat logo
Izc logo
Selika logo
U-go logo
Contein logo
CineColombia logo
Litecar logo
Es Vital logo
Sat logo
Izc logo
Selika logo
U-go logo
Contein logo
Chat with Juanse on WhatsAppTeam contact